Visitors are one of the most important issues that companies or institutions cannot manage most of the time. Every day, billions of people around the world make business visits. Meetings are participated or held privately.

Visitors, which are important business opportunities for companies and institutions, pose significant threats and security risks if not managed properly. At the same time, inefficiencies arise in businesses.

Provimes, visitor management system is basically a capable tool that manages visitors end-to-end. It carries out the whole process from the planning to the end of the visit.

Most importantly, it works in compliance with the Personal Data Protection Law (KVKK) and the EU General Data Protection Regulation (GDPR). In particular, it protects data processing companies and institutions from facing penalties with an upper limit of 1 million TL in Turkey, 20 million Euros in EU countries or 4 percent of global turnover.

We can list the added value that Provimes Visitor Tool will provide to your business as follows:

• For visitors with an appointment, visitor/security code, visit date and time, map coordinates are sent via e-mail and SMS. Fast entries are provided with the visitor code from the visitor registration panel.
• There is no need to obtain official documents such as ID and driver’s license from the visitor. You can easily log in to the registration panel by typing your name and mobile phone information. This also avoids possible loss of personal official documents.
• The employee of the company to be visited is selected from the registration panel at the entrance. An information about the visitor is sent to the employee by the digital assistant Biri, as soon as the entry is done.
• Foreign visitors can register with the English language option from the panels. The required number of language options can be optionally added to the visitor management system.
• Controlled access from turnstiles is provided with the QR code pass card system. The application of the QR code system can be printed on the card or sent as an SMS or e-mail.
• Visitor card is given to be used once for security monitoring. The card contains the name of the person to be visited and the meeting hall.
• The visitor’s photo can be taken on all their visits. Thus, possible illegal entries by using wrong names and mobile phones are prevented. In addition, the visitor can be detected by face recognition system when necessary.
• It complies with Personal Data Protection Law Code 6698 and fulfills the obligations of companies and institutions that process personal data. Businesses do not face administrative fines, criminal and legal responsibilities.
• It offers all digital infrastructure related to Personal Data Protection Law and obtains explicit consent from visitors. It does not store personal data permanently. If the visitor requests, it anonymizes personal data.
• It also complies with EU GDPR. Businesses that process data do not face penalties of 20 million euros or 4 percent of global turnover in EU countries.
• It complies with the Law Code 6331 on Occupational Safety. This property is parametric. The information screen can be activated or removed within a few seconds if desired.
• Provides reporting option. Many reports can be received such as the change of the number of visitors according to hours, months and days, most visited and visited, banned or VIP visitors.
• It modernizes your workplace from the entrance with professional panels. All visitors, including foreigners, have an unforgettable experience with the digital assistant Biri.